How To Increase Your Productivity By 20%

We all have 24 hours in a day, but why are some people able to get the most out of every minute of the day and be productive? Believe it or not, they don’t have the power to slow down time. They do, however, know how to manage their time properly. The ability to manage your time effectively is important. Good time management leads to improved efficiency, productivity, less stress, and more success in life.

Productivity

Cut Out Distractions

Facebook, Instagram, Twitter, mobile games, etc. – these types of things often consume your time needlessly by creating an addiction to checking “what’s out there.” Before cutting them out immediately and most likely failing, try to do one day a week where you are completely off the computer or phone (besides basic messaging). It’s just a good way to cultivate control over these types of distractions.

Plan Your Day & Week

Stop trying to do everything in one day, and stop labeling each task as a high priority. Knowing what you want to realistically accomplish that day before breaking things down into individual tasks is critical.

Use a “To-Do List” App

There are several time management applications available on the web. We believe It is often far easier to compile your activity list for the day or week in one application than to memorize or sometimes even write them down.

Use a Calendar for Appointments and Deadlines

Are you having trouble remembering birthdays or important meetings? Writing it all down in a physical or electronic calendar will help out a lot, especially if you have put those important events on a pop-up timer or tone signal.

Pomodoro Technique

First, do your everyday routine, like go to the bathroom, get a drink or do things that will have you popping out of your chair every 5 seconds if they’re not done. Then sit down and set a timer for 25 minutes. That’s it, just 25 minutes, not 4 hours. You can do ANYTHING for 25 minutes. So, work for 25 minutes. When the timer goes off, set your timer for 10 minutes. Refresh your water, do a few stretches, let the dogs out, then sit back down and set your timer for 25 minutes again. Pomodoro Tracker

Use The Eisenhower Box

With the Eisenhower box, all tasks can be broken up into one of four categories:

  • Urgent & Important: You need to do it and do it now
  • Important & Not Urgent: It needs to be done, but it can wait, so plan it
  • Urgent & Unimportant: It needs to be done, but maybe you can delegate it
  • Unimportant & Not Urgent: Drop it like it’s hot

Learn to Say “No”

How much pain, discomfort, and genuinely wasted time have you experienced in your life because you said “Yes” when you should have said “No”? Do not waste your time with mediocre or unnecessary things. Say “Yes” only to great things, and you will have the time to be as productive as possible.

Use Ivy Lee Method

One of the world’s richest men, Charles Schwab was willing to pay almost half a million dollars for this single tactic, so we would venture as far as to say that it’s worth testing in your own life.

  • At the end of each day, write down your six (and only 6) most important things you need to accomplish tomorrow.
  • Rank each of those six items on a separate sheet of paper in descending list of importance (use the Eisenhower box to help with this).
  • When you begin work, focus the first portion of your day exclusively on the first item that you wrote down until it is accomplished.
  • Once the first task is complete, move down the list in the same fashion until the end of the workday. Whichever items were incomplete (if any) will be moved to your list for the following day.
  • Rinse and repeat

Automate Your Work

Don’t waste your time by doing repetitive tasks daily; instead, let technology do those work for you and utilize the extra time for other important tasks or take a break. Using automated tools helps with time-saving and productivity.

“Eat The Frog”

As Mark Twain used to say, “if it’s your job to eat two frogs, it’s best to eat the biggest one first.” Efficiency is all about prioritizing. Do the most important projects first and when you’re done, switch to those less important. It will help you to organize your workflow better, and you will become more efficient.

Effective time management is one of the most essential ingredients in the recipe for success. If you can learn how to make the best possible use of the time you have available, you’ll be on the fast-track to reaching your goals.

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